Corporate Details

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Contact Details

Shareholders

Please provide the following details on the Company's Shareholders and their details as follows.

Name Nationality / Jurisdiction NRIC / Passport Address Amount of Shares % of Shares Type of Shares Action

Board of Directors

Please provide the following details on each current director as follows.

Name Nationality / Jurisdiction Position Appointment Date Date of Birth Action

Management of Company

Please provide details on key management personnel (CEO, CFO, HOD)

Name Nationality / Jurisdiction Position Years in Position Years in Industry / Related Field Action

Dealing with J&T Group Entities (if any)

Please provide information on current/ past contract that the company has/ had with J&T Group Entities.

J&T Entity Name Type of Business / Service / Product Credit Term Contract Period Action

Contract Arrangement

if yes, please provide details of the third-party contractors.

Please note that any outsource arrangement in relation to the transaction requires J&T Express prior consent.

Name of Sub-contractor Entity Country / Jurisdiction Year of Incorporation Job Scope Remarks Action

Financial

if yes, please provide a brief description

if yes, please provide details.
Name of Exchange Country Ticker Symbol Market Capitalization As at Date Status Action
Please provide the Company's banking details as follows.
Name of the Bank Bank Account Number Address of the Bank Name of Account Manager SWIFT Code IBAN / Routing Code Action
if yes, please provide details.
Name of Credit Facilities Type of Facility Given Amount Expiry Date Utilization As at Date Action

Financial Status

Assets / Liabilities

Payment Term & Currency

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Please ensure you click “Save” to confirm the entry of data.

Experience & Expertise

If yes, please provide details.

Name of License/ Registration Issued by License / Registration Number Expiry Action

If yes, please provide details.

Patent Number Issuing Body Expiry Description/Remark Action

Please provide details on experience of key technical personnel for the intended project.

Position Name Nationality Years of Experience Qualification Key Project Delivered Action

Business Dimension

Company's On-Going Project

Please answer Not Applicable (N/A) if this part of the question is not relevant

Please list the Company's on-going project (incorporated in order book).

Project Name / Job Scope Value Period Progress Status Action

Property and Facility

if yes, please provide details.

Properties / Facilities / Infrastructure Owned / Lease Expiry Action

Customer & Client Details

Details of Principal Clients/Customers

Name Acquaintance since Action

Details of Principal Vendors/Suppliers

Name Acquaintance since Product Supplied Action
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Critical Legal Areas

ETHICS & INTEGRITY
No. Questions Answer
SECTION B I: ETHICS & INTEGRITY – ANTI-CORRUPTION AND BRIBERY
1

Are any of the current directors or current key employees of the Company a Public Official?

DESCRIPTIONS
"Public Official" shall include the following:
  1. a person employed by a public authority holding a legislative, executive, administrative or judicial office, whether appointed or elected, whether permanent or temporary, whether paid or unpaid, irrespective of that person’s seniority;
  2. any other person who performs a public function, including for a public agency or public enterprise, or provides a public service; or
  3. any other person defined as a “public official” in the domestic law of a country.
2 Please disclose any relationship which the Company, its affiliates, its directors and/or key employees has or have with any Public Official related to the transaction.
3 Have any payments been made by or on behalf of the Company during the past five years to any Public Official (directly/indirectly)?
4 Does the Company have any affiliation with any current J&T Express employee who is involved in this transaction?
5 Does any government, its agencies or controlled organisations, or any other organisation performing a governmental function own any interest in or exercise any control over the Company’s business?
6 Does the Company have the following documents that are compliant with relevant anti-bribery and corruption policies and regulations?
  1. a written employee code of conduct;
  2. a written anti-bribery and corruption policy; and
  3. a policy and process for reporting bribery if discovered
7 If Yes, does the Company disseminate the above to all its employees?
8 Does the Company conduct anti-bribery and corruption awareness training to its employees?
9 Does the Company have any other communications about anti-bribery and corruption?
10 Has the Company (or any of its affiliates, shareholders, directors or key employees) ever been the subject of any convictions or prosecutions, or is the subject of any pending investigations or enquiry by a public authority, in relation to bribery or corruption?
11 Does the Company require its contractors, sub-contractors and other third parties to comply with its ethics and compliance policies (including anti-bribery and corruption)?
12 Has the Company (or any person or entity listed in this questionnaire) ever been barred from competing for government contracts in any country?
SECTION B II: ETHICS & INTEGRITY – ANTI-MONEY LAUNDERING, ANTI TERRORISM FINANCING & PROCEEDS OF UNLAWFUL ACTIVITIES (AML)
13

Does the Company have any statement/commitment on AML?

Note: The statement/commitment may form part of the Company's code of conduct or anti-bribery and corruption policy.
14 Does the Company provide AML awareness training to its employees?
15 Has the Company (or any of its affiliates, shareholders, directors or key employees) ever been the subject of any convictions or prosecutions, or is the subject of any pending investigations or enquiry by a public authority, in relation to AML?
SECTION B III: ETHICS & INTEGRITY – HUMAN RIGHTS
16 Does the Company have any statement/commitment on human rights?
17 Does the Company provide human rights awareness training to its employees?
18 Does the Company have a grievance mechanism for its employees and are the employees aware of the grievance mechanism?
Legal Dispute / Cases
19 Does the Company have any ongoing legal cases?
Court Case No. Parties Subject Matter Status
DATA PRIVACY/ PERSONAL DATA PROTECTION
PART I: GENERAL CHECKLIST
No. Questions Answer
1.

Is the Company providing personal data processing services to J&T Express or carrying out personal data processing activities for and/or on behalf of J&T Express?

Examples of personal data processing services:
  1. payroll management services,
  2. data centre/cloud storage services,
  3. development of new software or technology which involves processing or storage of personal data,
  4. business process outsourcing services such as call centre services,
  5. marketing agents,
  6. any other services which involve processing or handling of personal data for and on behalf of J&T Express.
The following Part II is to be completed by the Company if it answers ‘Yes’ in the above Part I: General Checklist and the transaction involves large scale processing of personal data i.e. processing personal data beyond or in addition to the processing of employees’ personal data for the mere purpose of execution and performance of the contract:
PART II: DETAILED CHECKLIST
No. Questions Answer
1 Is there personal data protection law in place in your country or place of business
2 Does the personal data protection law in the country accord at least an equivalent (or more stringent) level of protection in relation to the processing of personal data as compared to Malaysian personal data protection laws (i.e. the Malaysian Personal Data Protection Act 2010)?
3 Has the Company ever been the subject of any convictions or prosecutions, or the subject of any pending investigations or enquiry by a public authority, in relation to personal data protection laws?
4 Does the Company have appropriate personal data protection policy, guidelines or manuals that have incorporated the following and which are compliant with relevant personal data laws and regulations?
  1. to obtain adequate consent from individuals;
  2. to provide individuals with the required notices and information, and verify that their personal data has been obtained lawfully and that it is relevant for the stated purposes;
  3. to retain the personal data that has been collected only for the period necessary to fulfill the relevant purposes, unless otherwise permitted or required by applicable law;
  4. to inform individuals concerned about the disclosure of their personal data to third party recipients;
  5. to keep personal data secure by protecting it with adequate and appropriate security safeguards; and
  6. to provide individuals with the ability to exercise their rights under applicable law, e.g. right to access, rectify and/or request the erasure of their personal data, where applicable
5 Does the Company disseminate the above to all its employees?
6 Does the Company have a data protection lead or Data Protection Officer ("DPO")?
7 Has the Company implemented adequate technical and organisational security measures in order to protect and secure personal data from loss, misuse, unauthorised or accidental access or disclosure (whether processed electronically or non-electronically) which are in compliance with relevant personal data laws and regulations?
8 Does the Company provide personal data protection awareness training for all its employees?
9 With regards to engaging sub-processor(s), does the Company ensure that there is a contract in place with the sub-processor(s) and to include equivalent personal data protection obligations?
10 With regards to engaging sub-processor(s), does the Company have any program designed or implemented to ensure the compliance of sub- processor(s) (e.g. regular audit processes and procedures to be carried out on the Company’s sub-processor(s))?
11 Does the Company have processes in place to identify and report any personal data breaches to the data user/data controller or relevant authorities?

Document Checklist

Note: Please download the template provided, print it on your company's Reporting and Background Checks letterhead, complete all required details, obtain the necessary signatures with the company chop, and upload a scanned copy in the designated column.

download
Note:
  1. Where applicable, all documents submitted must be in English.
  2. J&T Express (Malaysia) Sdn. Bhd. personnel may request for further clarification and additional document(s) during registration process. Please ensure the contact person(s) given in Part A is the person in charge of this application and related matters.

Notice of Disclosure

Applicable Laws relating to regulation of the Processing of Personal Data and matters connected thereto (“Data Protection Law”)

Pursuant to the requirement of Data Protection Law, we hereby wish to give this notice and seek your consent on the processing of your personal data and to the extent personal data that you have provided about your employees, representatives, agents and/or other individuals, as well as to give an assurance of our commitment to ensure that the data is securely processed, kept and not used or disclosed for any other purpose than the commercial dealings we have with you, including our Group of Companies. The contact to whom written requests for access to personal data or correction and/or deletion of personal data or for information regarding policies and procedures and types of personal data handled by us can be made to the following:

J&T Express Contact Person

Certification

By signing this document, the undersigned, being duty authorized to complete this questionnaire, hereby certify the following
  • Declares that he/she has, or has obtained from the relevant authority, the proper mandate and authority to disclose such information;
  • Consents to the processing of such information for the purpose described in the Notice of Disclosure;
  • Acknowledges that the processing of such information may be conducted by a third party on behalf of J&T Express which may occur in another country than the country of disclosure; and
  • Represents that the information provided in this document is, to the best of his/her knowledge is accurate, current and complete as of the date of disclosure.
For and on behalf of (Insert company name)
Date
Name
Designation